Employees are the most valuable resource for any organization as they help the company function smoothly and accomplish its business objectives. HRs manage their employees by developing effective Human Resource Management (HRM) strategies and ensuring they these strategies are implemented effectively within the organization.
Human Resource Management is the process of managing a company’s employees to ensure maximum performance and achieve organizational goals. Hence, HRs often spend a huge amount of time and resources on developing innovative HRM strategies. However, they also face multiple challenges while implementing HRM, such as manual workflows, time-consuming administration, data fragmentation, compliance handling, and more.
So, let us understand how HRs can streamline their HR processes with technology.
Why Streamline HR Processes?
Manual HR processes often take a huge amount of time and effort from the HR team. However, it is still inefficient as it requires HR teams to keep track of multiple kinds of employee data while handling employee queries. It hampers the employee experience as they often feel that their queries are being neglected.
Additionally, handling HR processes manually carries the risk of human errors, which is especially evident in payroll processing, attendance capture, compliance handling, performance analysis, and shift management. These processes require precision, which cannot be achieved through manual processes.
With the help of technology, HR teams can streamline almost all HR processes to avoid human errors, as well as improve their efficiency exponentially. With dedicated HRMS software, HR teams can reduce their administrative overhead, leaving them with more time to strategize employee engagement activities. It also helps them make informed decisions with the help of the data generated through these systems.
Streamlining Core HR Processes
Core HR processes can be effectively streamlined with technology, as it deals with data. Following as some of the core HR processes and the benefits of using technology in streamlining them:
Recruitment
Using technology like HR software results in quicker hiring as it organizes the data necessary to make informed decisions. Using these systems, recruiters can quickly shortlist candidates and schedule online interviews, streamlining the hiring process. It also provides the candidates with an engaging experience, which translates into a smoother onboarding experience.
Payroll
Payroll management becomes completely automated with a dedicated payroll system, enabling accurate automated calculations for on-time salary disbursals. With automated processing of employee payroll, HRs save a huge amount of time, as they need not verify and cross-reference the attendance details repeatedly.
Attendance
Similarly, attendance capture becomes highly efficient and foolproof with the help of HR software. With the latest systems integrating biometrics and even employee smartphones for GPS-based location data capture, along with facial recognition, attendance details remain secure and tamper-proof and can be easily fed into payroll software for accurate salary computations.
Performance
Performance analytics can also be streamlined with the help of technology, as it helps avoid human biases from the performance management system. Additionally, it also becomes easy to gather feedback from multiple stakeholders using a dedicated system, making it highly transparent for the administrator.
Leave
HR software also comes with a robust ESS portal, using which employees can apply for leaves, which can be quickly approved by their managers from their ESS portals. This process helps streamline the leave management process as the system can auto-credit different kinds of leaves based on company policies.
Compliance
Compliance handling is another major challenge that is successfully tackled with HR software. Since modern HR systems are deployed on the cloud, they remain up to date with the latest changes in the statutory laws and regulations, enabling the HR teams to remain compliant.
Reporting
By streamlining HR processes using an HR system, companies also gain access to a vast amount of data that could have been lost with manual processing. Companies can make use of this data through custom reports, enabling them to make informed decisions.
Practical Steps to Streamline Your HRM
To streamline your HRM, you can follow the steps below:
Audit Existing HR Processes
The first step in streamlining your HRM is to analyze your existing HR processes and identify any bottlenecks. It will help you understand which aspects of your HRM you need to optimize, and which processes can be completely digitalized.
Define Clear Policies
Once your HRM is audited, you need to define clear workflows through HR policies to ensure that your staff follows the rules set by your organization. By defining these policies, you can also inform the same to software vendor in the next step.
Select the Right HRMS
Once you have identified all requirements, you need to create a checklist of the same, as you evaluate the HR software available in the market. Additionally, you need to connect with them to understand whether they can tweak their system to suit your business requirements.
Train your Staff
Once you select the perfect HRMS for your organization, you need to train your HR, administrator, and your employees on using it effectively. Adequate training will ensure easier adoption of the new system, enabling them to utilize it efficiently.
Optimize the System
Once your employees start using the new system, you need to set and track specific KPIs such as employee turnover, cost per hire, payroll accuracy, etc., which will help you understand the benefits of streamlining your HRM. You can also make necessary changes to further optimize your HRM.
Future of HRM Technology
The future of HRM tech will be dominated by Artificial Intelligence (AI). It will also include seamless integration with remote and hybrid work cultures, as we are currently seeing a rise in its implementation in such work environments. Employee experience and engagement will take the centre seat, and it will become easier with the help of digital HR assistants, blockchain for BGV and payroll, gig workforce management, and more.
Conclusion
Streamlined HRM saves HR time, reduces the associated costs, and boosts employee morale and engagement with their organization. Hence, the management needs to evaluate current HR workflows, identify the areas for improvement, and explore modern HRMS software. Deploying the right HR software will enable their team to optimize their HRM, ensuring long-term growth and success.